MCJFL

 

Minutes for 11/10/2008

 

Attendance:  Reed Kipp, Jake Joseph, Allan Ross, Kory Shaffer, Randy Miller, Lynn Herr-Hutnik, Bruce Ruffing, Jack White, Nathan Ludwig, Chris Haygood, Angela Gibson, Erika Martin, Dave McCool, John Lafree, Chad Hensley, Chris Cotton, Gene Skirvin

 

Gene read the minutes from July and a motion to approve was made by Reed Kipp and second by John Lafree.

 

Treasures Report:  Checking we currently have 16585.00 plus a CD worth 20,000.  There were multiple issues with the checking account and expenses that the MCJFL incurred.  Lynn Herr-Hutnik took the time to enter all the transactions into Quicken and work with the bank to get the balance correct and up to date.  The league spent well over what we should have for equipment and other expenses.  We as a board attribute that to lack of a budget, and not looking at other areas for equipment.  Instead we bought new which added to our expenses.  During Lynn’s search she noticed multiple areas that the board needs to addressed, not just for itself, but for the areas as well.  These issues are noted below.

 

MCJFL Board

  1. Filling Board Positions – timely, with qualified individuals
    1. Must attend meetings and have work complete (garbage bags with bills/receipts/Checkbook register on sticky notes)
  2. No Budget
  3. Unchecked spending
    1. League will go bankrupt in one more year of continued spending.

 

Area Issues

1.      Complete Monthly Bank Statements

2.      League registrations & fees on time

3.      Bank Accounts

a.       Two signatures-always

b.      Two signatures cannot be related or reside in the same home

c.       Cannot write checks to self & sign them

d.      Cannot receive checks to self without receipts

e.       Cannot write checks to others without receipts

f.       Cannot write checks for unapproved expenses

g.      Cannot write checks or create expenses greater than $300 without league approval.

h.      Cannot “double dip” writing multiple checks to equal amounts to equal expenses greater than $300

i.        Cannot “borrow” from League accounts.

 

Dave McCool suggested that a rule be put into place that a certain percent of the meeting must be attended.  Gene and John Lafree also are looking into a code of ethics to be placed in our bylaws.

 

Old Business:  Bruce stated that the sanitizing machine is done and ready for pick up in Elkhart.  We do not have trailer for it at this time and the estimated cost to get one is about $2000.00.  The board will vote on this issue at a different time, but it was expressed that we spent all this money on the sanitizing machine, and then we need to make sure to take care of it.  Nobody is to use the machine without being properly trained.

 

New Business:  The league appreciation banquet is set for November 22nd at Cristos.  Gene went around to all the areas and board members to get a head count for the dinner.  The checking account information was covered in the treasures report.  Next on the agenda was the season in review.

 

Culver – Everything went well

John Glenn – Everything went well, enrollment is a concern, and one incident from the upper league team went all the way to the board about discipline of players that the parents didn’t like.  The board backed up the area and the area was very thankful.

Knox – Everything went well

LaVille – Everything went well – 95 kids and 30 cheerleaders

Plymouth – Learned a lot, enrollment was up, everything else went well

Tippy Valley – Learned a lot, 91 kids total, everything went well

Triton – New field; had a couple of scares with the kids, but nothing serious.  May be doing some in house changes, everything else went well

Warsaw – Had to remove a couple of coaches, but the season went well

Wawasee – Had a post season meeting with there parents and discussed some issues that would like the board to address in the coming year.  These are listed below.

 

Parent’s comments

 

  • All 5th graders play Bronco (even if age 10)
  • Enforce the 10 year old weight rule
  • Use at least one adult official; have more than 2 officials
  • Enforce the exchange of rosters rule (incl. ALL coaches)
  • More balance in the schedule (home games, v. areas, etc.)
  • Both teams must weigh-in on the same scale
  • Balance team strength – no stacking teams
  • Run an officials clinic like the coaches clinics

 

O’Haver and Cotton Comments

 

  • Add mandatory officials clinics
  • Officials crew to be comprised of 1 adult and 2 teens minimum
  • Uniformity in application of the 10 year old rule
  • Central/league wide weigh-in for borderline 10 year olds
  • Exchange of complete rosters or unsportsmanlike penalty on opening KO
  • Eliminate coaches audibling once teams are at LOS and similar actions
  • Time limit on all PAT/FG or lay ball beside holder and allow the rush

 

Gene then went around to all the current board members and asked if they were interested in returning.

 

Gene Skirvin – President – Currently unknown at this time

Jack White – Vice-President – Would love to come back

Erica Martin – Vice-President – Interested in coming back

Reed Kipp – Secretary – Not interested in returning

Bruce Ruffing – Equipment – Interested in coming back

Dave McCool – Scheduler – Currently unknown at this time

VACANT – Treasurer

VACANT – Member-at-Large

 

The next meeting is December 8th at 7:00 pm at the American Legion in Plymouth, IN.  The only item on the agenda for new business is the election of the new board.

 

Motion was made by Jack White to adjourn and 2nd by Chad Hensley.