MCJFL Board Meeting

Meeting Minutes for 12/10/08

I. Meeting commenced at 7:07 p.m.

II. Minutes from November

Gene reviewed the minutes from the November 10, 2008 meeting. Motion to approve was carried unanimously.

III. Treasurer Report

Gene presented the treasurer report. Jack asked about the “car expense”. Lynn stated that it is the cost of the trailer that Bruce bought from Lowes. Jack stated that he was concerned that an outsider person may not know what that is.

Gene stated that the “Football Equipment” category included the cost of the sterilizer machine. He also stated that the annual budget will be presented to the board in January. Any overdue league fees will be collected in January.

Area bank statements were collected.

IV. Old Business

Gene stated that a bill from Riddell still reflects an overdue balance for the sterilizer machine. Lynn sent them a copy of the check.

Action: Lynn will send a copy of the check with a letter stating that the overdue balance is paid.

Gene sent around the league bank statement. He presented a letter from the bank requesting a W-9.

Action: Gene will complete the form and send it to the bank.

Bruce stated that we have a trailer for the sterilizer machine with a ramp door. It needs to be plated. We need a spare tire and jack stands. The machine looks simple to operate, but training needs to be done to ensure that it is operated correctly. Gene would like to have guidelines for use of the machine to be established. Bruce said that there could be safety issues if people are not properly trained.

Bruce also stated that helmet reconditioning needs to get started.

V. Collect Inventories

Gene reported that all inventory sheets were turned in and commended the areas for their completion. Bruce passed around the MCJFL inventory sheet.

Gene recorded all commissioner information and will send this out to everyone.

VI. New Business – Election of the Board

A. Secretary – Erika will take on the role of Secretary until the position can be filled.

· Motion: Delay the election of a Secretary until January. Motion Carried. Nominations for Secretary closed.

B. President – Gene was nominated and voted in by unanimous vote

C. Vice President – Jack was nominated and voted in by unanimous vote

D. Vice President – Erika was nominated and voted in by unanimous vote

E. Member-at-Large – Joe McKee voted in by a vote of 7 to 1

F. Treasurer – Lynn was nominated and voted in by unanimous vote

G. Equipment Manager – Bruce voted in by unanimous vote

H. Scheduler – Dave voted in by unanimous vote

VII. Agenda for Next Month

Gene has posted the agenda and minutes on the website and will continue to do so.

Next month items:

· Budget

· Areas interested in joining the league

A motion was made to plate the new trailer. Motion (Chris) and seconded (John). Motion carried.

VIII. Area Concerns

Culver – none

John Glen – none

Knox – looking at buying down markers and other equipment that will be over $300.

LaVille – none

Plymouth – none

Triton – none

Warsaw – want to be a John Deere Gator for their field, purchase is over $300. The cost to Warsaw is approximately $2500. MCJFL will insure as part of inventory. Motion to approve carried by a vote of 12 to 1 (abstained).

Action: Gene will send the C-3 and tax-exempt certificate to the commissioners.

Wawasee – none

IX. Meeting adjourned at 8:40 p.m.